Corporate Services & Project Support Officer

About us:

Carpentaria Land Council Aboriginal Corporation (CLCAC) was established over 33 years ago in Burketown to represent the rights & interests of Traditional Owners. Our members are drawn from nine language groups whose traditional lands & waters are located in the southern Gulf of Carpentaria. As the recognised Native Title Service Body for the Southern Gulf of Carpentaria region, CLCAC performs statutory functions in accordance with the provisions of the Native Title Act 1993. An elected Board determines the Organisation’s priorities and monitors the progress of native title applications and oversees operational activities and general governance.

CLCAC supports native title, PBC economic development & ranger programs in Burketown, Normanton & Mornington Island. We have an exciting opportunity to join our organisation.

CLCAC Vision:

To be the leader of sustainable indigenous community development in the lower Gulf region where our people are self-determined and empowered to take control of country, culture and their economic future.

CLCAC Values:

  • Unity
  • Leadership
  • Integrity
  • Commitment

The Opportunity:

As the Corporate Services & Project Support Officer, you will be working under the direction and supervision from the Senior Finance Officer, provide administrative support to CLCAC’s projects and programs in a safe, professional and timely manner.

What we offer:

The position is a full-time position and may involve irregular travel throughout the southern Gulf of Carpentaria region:

  • Salary Range: $51,558 - $66,378 per annum depending on qualifications and experience;
  • CLCAC is a Private Benevolent Institution: Salary sacrifice arrangements are available;
  • Leave entitlements will include 5 weeks annual leave.

Eligibility / Skills / Qualifications / Experience:

Essential:        

  • Certificate 3 in Business Administration;
  • MYOB Competency;
  • High level skills in Microsoft Office (Excel, Word and Outlook);
  • Prior experience in an Administration role;
  • Open C Class Driver’s Licence.

Desirable:

  • Certificate 4 or higher in Business Administration;
  • Experience with Social Media and Adobe Indesign.

 

Attributes:

  • Willingness to learn;
  • Able to communicate effectively both verbally and in writing to a diverse range of people;
  • Works effectively in a team environment;
  • Good attention to detail;
  • Able to use initiative and think creatively to solve problems;
  • Reliable and committed;
  • Ability to adapt in a changing environment.

Key Responsibilities

Reception:

  • Receive/greet clients and guests;
  • Answer the phone, taking and relaying messages as required;
  • Ensure the reception area, boardroom, kitchen and other common use areas are kept in a tidy state at all times, including, but not limited, to emptying bins, including the kitchen and bathroom areas, as required.

General Administration:

  • Maintain the CLCAC Electronic Records Management System in FileMaker;
  • Filing, including assisting the Deputy CEO / Corporate Services Manager, Land & Environment Projects Officers and PBC Support Services Officers as required;
  • Maintain the CLCAC Library and ensure copies of all CLCAC publications are kept and added to the Library Database;
  • Maintain the petty cash system, carry out routine reconciliations and report any discrepancies to the Senior Finance Officer;
  • Assist with distribution of meeting agendas, notices, newsletters and other information;
  • Ensure office supplies are monitored and ordered as necessary, including coffee, tea, milk, stationery and cleaning supplies;
  • Ensure equipment and stock are maintained in the “utility room”, including: -
    • Paper in the photocopier
    • Staples in the stapler
    • Carry out slip clean of photocopier as required
    • Provide Administration Support to the Senior Finance Officer and Deputy CEO / Corporate Services Manager as requested from time to time;
    • Assist, when requested, with the maintenance and updating of the CLCAC Website and Social Media Pages;
    • Assist, when requested, with compiling and drafting the CLCAC’s quarterly newsletter, including collecting information and photos from all departments, obtaining final edits and approvals from Senior Management, liaising with the printer and coordinating distribution to staff and CLCAC members/stakeholders;
    • Carry out any other tasks lawfully and reasonably requested from time to time by either the Senior Finance Officer, Deputy CEO/Corporate Services Manager or CEO in a timely and efficient manner.

Procurement, Travel and Meeting Logistics

  • Procurement of Goods and Services, including requesting and receiving quotes from Suppliers, seeking Delegates Approval, preparing Purchase Orders and following up on receipt of Supply, ensuring compliance with CLCAC’s Policy and Procedure for the Procurement of Goods and Services at all times;
  • Coordination of travel and accommodation for Cairns office staff, Land and Environment staff and CLCAC’s Chairperson and Directors, completing Travel Order Request Forms (TORFs), seeking Delegates approval, calculating travel allowances and preparing Purchase Orders in accordance with CLCAC’s Travel policy;
  • Ensure copies of approved and completed TORFs are provided to the Finance Officer with sufficient notice for scheduling payment of Travel Allowances prior to travel;
  • Assist with the organisation of Meetings, Workshops and Functions including venue and equipment hire, catering and promotional materials as directed.

Asset Management:

  • Liaise with service providers to ensure routine maintenance is carried out on equipment in the Cairns Office in accordance with service agreements and as required;
  • Develop and maintain records of Asset Warranties for Cairns office equipment;
  • Complete weekly vehicle inspection checklist for the Cairns vehicle, provide monthly vehicle log sheets and communicate any noted maintenance issues to the Finance Officer;
    • Monitor the vehicle service record for the Cairns vehicle and liaise with the Finance Officer prior to booking scheduled servicing as due;
    • Assist, as requested, with coordinating servicing and maintenance requests in Cairns for regional vehicles.

Compliance:

  • Comply with CLCAC’s Policies and Procedures and Occupational Health and Safety Plan;
  • Take reasonable care for your own and other’s health and safety;
  • Comply with any instructions given to you to ensure health and safety in the workplace;
  • Use equipment correctly and promptly report any identified faults, hazards, incidents or injuries to your Supervisor;
  • Complete incidents / accidents and reporting forms and submit to your Supervisor as required.

Special Conditions

  • Open C Class Driver’s Licence;
  • Some out of hours and weekend work;
  • Some intra state travel.

To Apply:

If you consider that this role is for you, then we want to hear from you. Applications must be submitted directly to hr@clcac.com.au by the closing date and must include:

  1. A covering letter outlining your experience, qualifications and why you think you would be the most suitable person for this role (2 pages); 
  2. A current resume, including the names and contact numbers of two referees (no longer than 4 pages).

Qualified Indigenous persons are encouraged to apply.

Please ensure your application is marked ‘Private and confidential’ and addressed to:

HR & OHS Compliance Officer

Carpentaria Land Council Aboriginal Corporation

PO Box 6662

Cairns QLD 4870

Or email to: hr@clcac.com.au

Applications close 5pm AEST Tuesday 29 September 2020.

To obtain a copy of the full Position Description please contact Bronwyn Morgan (HR & OHS Compliance Officer) on 07 4041 3833.

Event date:
10 Sep 2020 to 29 Sep 2020
Release date:
10 Sep 2020
Corporate News
Contributed by:
Position Vacant
Group relations:
CLCAC Carpentaria Land Council Aboriginal Corporation

Upcoming and recent events

Event date:
28 Sep 2014

Carpentaria Land Council Aboriginal Corporation 30 Year Anniversary Celebrations.

Event date:
15 Mar 2014
CLCAC hosted the region's first Indigenous Economic Development Summit in Burketown (March 2014). The Summit was called by Traditional Owners, key industry and business leaders and government officials. Key topics included tourism and small business opportunities.
Event date:
15 Oct 2013
The Carpentaria Land Council Aboriginal Corporation (CLCAC) held an Annual General Meeting (AGM) at the Burketown Shire Council Hall on 16 October 2013.

Stories on country

13 May 2020

CLCAC’s Native Title Holders may be aware that the federal Department of Agriculture, Water and the Environment’s Geological and Bioregional Assessment Program (GBA Program) were pursuing a three stage program of investigations into the potential for shale gas fields in the Gulf region (fracking).

26 Oct 2016

Designation of Gangalidda People’s traditional country on the East Asian-Australasian Flyway Partnership Network

18 Mar 2016

Ten Gangalidda and Garawa Rangers recently completed another round of shorebird identification training with renowned ornithologist (bird expert) Roger Jaensch.  The training session also included a survey of known bird roosts found between the Leichhardt and Albert River mouths.  Though conditions were extremely hot and the going was tough on our team, several thousand birds were observed roosting on the intertidal flats between the river mouths.  Such data adds to the recent nomination of Tarrant (located immediately to the west of the survey area) for its inclusion as a distinct site wit

10 Mar 2016

CLCAC Rangers completed the last round of training required to complete their Certificate II in Remote Crocodile Management on 4 March, in an intensive two week training program that included weekend work.  This round of training focused on nest surveys and egg incubation. 

 

With the completion of their training to a Certificate II level the Rangers can begin to explore commercial enterprises involving crocodile management, a long-time aspiration of local Traditional Owner groups. 

 

2 Apr 2015

 Native title rights and interests were yesterday formally recognised in Burketown by the Federal Court of Australia over a number of culturally significant areas and sites, including:

19 Mar 2015

Members and Traditional Owners please be aware that the person (David Nilsson) referred to in the attached 60 Minute Report as a Carbon Cowboy is attempting to engage Traditional Owner groups in the Lower Gulf.